The poster session is designed to offer you and your organization the opportunity to display innovative research and technology of interest to the aerosol community. This session is extremely flexible, but you should adhere to the following guidelines.

Poster Boards

• We will assign a display location with the dimensions shown in the diagram:
  • Maximum Poster Height: 60 inches (152 cm)
  • Maximum Poster Width: 44 inches (112 cm)
• Your poster can be attached to the board with double-sided tape which we will provide.
• There is no table below the poster board.

Making an Impact

Posters provoke the most discussion when you follow three simple rules:

• Make the text large and legible. We recommend a dark colored font, readable at six feet.
• Focus on one or two essential themes and emphasize novel findings.
• Keep the overall design simple, but include legible diagrams, tables and figures.

If you need to ship your poster rather than hand-carry, see Shipping Instructions posted below.

Poster Session Etiquette

Poster content must be closely related to your published abstract. All claims and conclusions must be supported by data or references. Do not include speculative or unsubstantiated comments. 


The major attraction of a poster is the presenter. Please be present at your poster to answer questions for at least an hour each time the Poster Session is open. If you don’t plan to stay at your poster the whole time, it’s helpful to display a sign showing the times you plan to be present.

Set-Up and Take Down

• Set-up is encouraged on Tuesday, November 19, between 5:00–7:30 PM. You may wish to register at the same time. Our staff will direct you to your Poster location. Do not set up in a different location. Late arrivals may set-up on Wednesday, November 20 from 7:30–9:00 AM.
• To protect your property, hotel security will not allow access to the Poster and Exhibition area from Tuesday at 7:00 PM until Wednesday at 7:30 AM. We recommend you take small, high value items such as laptops and prototype devices with you when you are not at your poster or when leaving the space for the evening.
• A Poster and Exhibition floor plan will be provided to all delegates so they can easily find your poster.
• Posters must be removed on Thursday, November 21, at 5:00 PM.
• The meeting organizers and the Grand Hyatt Kochi Bolgatty expressly disclaim responsibility for loss or damage to items that you bring into the Poster and Exhibition space.

Please ensure anyone shipping packages to the Grand Hyatt Kochi Bolgatty on your behalf receives a copy of these instructions.

GRAND HYATT KOCHI BOLGATTY SHIPPING & RECEIVING CONTACT: Nithin Es (nithin.es@hyatt.com) / +91 7593880491

SHIPPING SCHEDULE

• To ensure your package(s) will be stored safely, please contact Nithin Es at least 3 days before anticipated arrival of shipment. Let him know the weight and number of packages sent.
• Shipments should be timed to arrive between November 10 and November 18 2024. Please allow sufficient time for customs clearance. All shipments are subject to inspection.
• Shipments must arrive at the Grand Hyatt between 8:00 AM - 3:00 PM Monday through Friday.

LABELING YOUR SHIPMENT

Please attach a Main Shipping Label and the Hotel Delivery Label to each box

• The Main Shipping Label should include the hotel shipping address as well as your company's return address or that of your shipping company Shipments should be timed to arrive between November 10 and November 18 2024. Please allow sufficient time for customs clearance. All shipments are subject to inspection.
• Please complete and attach the Hotel Delivery Label. It is a fillable PDF file. Include your name, your company name and the purpose of the box contents (e.g. Poster, Exhibit Table, Workshop).
• Number each box and the total number of boxes in your shipment (e.g., Box 1 of 3, Box 2 of 3, Box 3 of 3).

IMPORTANT INFORMATION

RDD Asia 2024 does not accept responsibility for items delayed, lost, or damaged in transit to or from the Grand Hyatt Kochi Bolgatty.

• Shipments will be brought to your exhibit table, poster board, or workshop room.
• All international shipments are subject to customs inspection. Please ensure sufficient time for customs clearance. If applicable please include “Items for trade demonstration and re-export” on your carrier documentation.
• Transport and custom charges are the responsibility of the sender. Neither RDD nor the Grand Hyatt will pay transport or customs fees. Please ensure all transport and customs fees are prepaid.
• Package fragile equipment carefully. Dangerous or suspicious looking materials should not be shipped to RDD Asia 2024.
• Exhibit boxes should be no bigger than 1 meter wide, 1.2 meters high and 1.2 meters deep.
• Grand Hyatt may charge handling fees in the case of heavy and bulky parcels; such fees are the responsibility of the shipper.

OUTGOING SHIPMENTS

• You are responsible for organizing the packing and outgoing shipment of your materials (pack a roll of tape).
• You are responsible for contacting your carrier (DHL, FedEx, UPS, etc.) to schedule pick-up and for completing the appropriate forms and labels.
• Packages must be picked up from the hotel address shown above between November 21 and November 25, 2024.